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Associate Service Center/HRIS

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Strategy and Culture/Talent Acquisition

Talent Acquisition Administrator

May 11, 2023, Full time

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Talent Acquisition Administrator

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Who We Are

We’re Dealer Tire, a family-owned, international distributor of tires and parts established in 1918 in Cleveland, OH. We’re laser focused on helping the world’s largest and most trusted auto manufacturers grow their tire business—in fact, we’ve sold more than 60 million tires to date. We’re a thriving company, and we’re looking for driven individuals to join our team. That’s where you come in!

As a Talent Acquisition Administrator, your essential job functions will include the following:

Support of Talent Acquisition Administration

  • Manage candidates through applicant tracking system to process hires, transfers and promotions.
  • Review for accuracy and process new hire offer letters as submitted by the Talent Acquisition team, keeping the recruiters updated throughout the process.
  • Manage candidates through offer process and pre-employment screening steps, such as background check, motor vehicle records (MVR) checks, drug screens, Department of Transportation (DOT) requirements, and additional processes as required.
    • Regularly review background check and MVR results in accordance with Dealer Tire’s pre-employment matrix. 
    • Partner with the Employee Relations team on assessments and assist in communicating results.
    • Manage the adverse action process as outlined by the Fair Credit Reporting Act (FCRA)
    • Provide candidates with guidance on the DOT Application and medical card processes for all DOT driving positions and ensure compliance with all DOT processes.
    • Administer drug screen processes and ensure compliance with Dealer Tire guidelines.
    • Expedite the pre-employment screening process through regular monitoring, vendor management and proactive communication.
    • Act as key contact for pre-employment screening vendor
  • Communicate and set expectations with candidates for each component of the pre-employment process and provide status updates to both the candidates and the Talent Acquisition team.
  • Communicate changes in start date with all relevant parties and follow process for updating paperwork and systems.
  • Complete new associate files; including but not limited to Form I-9’s in compliance with Department of Homeland Security United States Citizenship Immigration Services standards and new hire associate paperwork
    • Lead and participate in Form I-9 audit and necessary training
    • Assist with scheduling DC Tours; new hire photos, and other new hire needs.
  • Complete new associate DOT files; including the completion of the Road Test Certificate within 30 days of hire and noting if an associate was termed before part of the file could be completed.
    • Partner with DTU Help, HRIS and Safety team to ensure proper reporting and completion of the Road Test Certificates
  • Administer promotion and transfer process from offer letter creation to submission to the Compensation Department.   
  • Coordinate on-boarding information with hiring managers and Human Resource staff for all employee transfers and new hires.
  • Assist Talent Acquisition team with administrative duties as needed.
  • Assist Associate Experience team with achieving goals and completing projects.
  • Assist with special projects and groups/teams, including but not limited to policy and process development, re-engineering of processes to build efficiencies, system implementations and enhancements and process audits.
  • Ensure compliance of TA staff with regards to TA SOPs


  • Update/manage/enhance recruiting reports and dashboards.
  • Review and improve existing reporting processes through suggestions and/or partnering with HRIS team

Company Policies

  • Thoroughly understand the Dealer Tire handbook.
  • Assist in identifying opportunities and making recommendations to improve various HR programs and procedures as necessary.

Employment Law

  • Understand Federal laws as they relate to hiring.
  • Understand State laws in states where Dealer Tire conducts business.

Other Duties as Assigned

Position Requirements

  • Associate or Bachelor degree required, equivalent work experience may be considered in lieu of degree.
  • 1+ years of Talent Acquisition or Human Resources experience required.
  • Excellent attention to detail.
  • Intermediate Microsoft Office skills (including Excel for analysis purposes).
  • Strong written and verbal communication and customer service skills

Competencies Required

  • Results Orientation
  • Agility
  • Initiative
  • Influence
  • Customer Focus
  • Critical Thinking
  • Learning Agility
  • Time and Productivity Management

Physical Job Requirements

  • Continuous viewing from and inputting data to a computer screen.
  • Sitting for long periods of time.
  • Travel - when necessary, <10%.

Drug Policy

  • Dealer Tire is a drug-free environment.  All applicants being considered for employment must pass a pre-employment background check, drug screening before beginning work.

Why Dealer Tire: An amazing opportunity to join a growing organization, built on the efforts of hard working, innovative, and team-oriented people. We offer a competitive salary + bonus, and a comprehensive benefit package including: paid time off, medical, dental, vision, and 401k matching (50% on the dollar up to 7% of employee contribution). 

EOE Statement: Dealer Tire is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities. 

*ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dealer Tire’s Human Resources Department to discuss your specific needs. Please feel free to contact us at or via phone at 833-483-8232.

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